Google Docs Hidden Tips and Guides for Beginners

Sarmad Gardezi

Google offers one of the best word processors in the market with its Docs app. It is responsive, built in the cloud and comes packed with advanced collaboration features. But like most technology, it can also be infuriating, tricky to use and sometimes limited.

To make your overall editing experience a bit better, we offer some tips on how to get the most from Google Docs in google drive,

Here are Google Docs tips everyone should know, who work daily in Google Drive Docs, These tips can boost your work more fast.

Move whole paragraphs around the Docs

If you want to move a whole paragraph from one section of your document to another, you could copy and paste it and then delete it from its original location. However, if it’s a big document and you’re making lots of changes, it can get a bit messy and you could accidentally produce duplicate information.

To avoid such tragedies, you could use your keyboard to move whole paragraphs up and down, really easily. Here’s how:

Highlight the text you want to move. Next press Alt and Shift (or Option Shift on Mac) and then use your keyboard arrows to move the whole section up and down the document.

How to add an e-signature

E-signatures are great for adding that personal touch to multiple documents. They save you printing out docs, physically signing them, scanning them back to the PC and then emailing them out.

To create one, follow these steps:

  1. Go to the ‘Insert’ tab
  2. select ‘Drawing’
  3. and then the ‘Scribble’ option.
  4. From there you can draw your signature.

From here you can draw your own email signature using mouse. You can also use pen drive or stylus to create a email signature.

Manage repeated text in Doc Paragraphs

Let’s say you’re a project manager who frequently writes “needs more explanation” in draft project docs. To save time, go to Tools, Preferences from inside a text document in Google Docs. In the pop-up window that appears, under ‘automatic substitution’, type nme below the ‘replace’ heading and needs more explanation below the ‘with’ heading. Next, click OK.

Back in your document, type name and press the spacebar: You should see “needs more explanation” appear automatically.

If it doesn’t work, go back to Tools, Preferences to make sure that ‘Automatic substitution‘ is checked. Try to choose substitutions that are short and use unique letter combinations, so that Google Docs won’t mistakenly overwrite a desired word with a substitution.

Related: How to Create Free Google G-Suite Account

How to Add bookmarks in Google Docs

If you’re writing a pretty lengthy document, you might want to split it up into sections to make it easier to read or collaborate on.

Bookmarking sections will create a sidebar of contents which are essentially hyperlinks to certain parts of your document.

Go to Insert then Bookmark to create a bookmark and then insert the link when prompted. Bookmark can help you to point out important paragraphs with links.

How to Speech type a Google Document

Google has rolled out speech typing for Google Docs enabling users to write and edit text with simple voice commands. For example, users can say ‘highlight [word]‘ and then express ‘delete’ to remove said word.

To use this feature, go to ‘tools’ then ‘voice typing’. Voice typing can help you to type text using speech you can easily type any text using dictation.

Check out my latest Web Application Voice Typing Online that help you type text from your voice in any language. It can make your large assignments office work and daily doc writing more easy.

type text using speech

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